Annual Leave Tracker for UK and International Teams

Outside the United States, leave is usually called annual leave or holiday, entitlement is often statutory rather than discretionary, and the leave year very frequently does not start in January. A tool that assumes a calendar year and eleven American federal holidays is close to useless in that context. This tracker was built with those assumptions as settings rather than as facts, so it works for a company running April to March as readily as one running January to December.

Start with the leave year. You can run on the calendar year, on a fiscal year beginning in any month, or on each person's own work anniversary, which is common for accrual based entitlement. Whichever you choose, the policy year is the unit everything is measured against: entitlement accrues within it, carryover crosses its boundary, and the year end projection runs to its final day. Change the setting and every balance in the app recalculates against the new boundaries rather than needing a migration.

Then handle bank holidays. Many countries include public holidays inside the statutory entitlement figure, and many companies exclude them and grant them on top. Both are supported. Switch the built in public holiday set off entirely and add your own dates, which is what teams outside the United States normally do. A custom date on the same day as a computed one simply replaces it, so you can rename a day rather than fight it. Once holidays are configured, they are excluded from every day count automatically, so a week off across a bank holiday costs four days rather than five.

Carryover is where entitlement usually goes wrong. A cap applied once at each year boundary is not the same as a cap applied to a running total, and getting that backwards can hand someone weeks they were never owed. Here the cap is applied at each boundary in turn, walking forward from the hire date, so a person who has been quietly banking days for four years arrives at this year with exactly what the policy allows. Set the cap to nothing to carry everything, to zero to carry nothing, or to any number in between.